ToolsHub360Weekly Timesheet Calculator
By ToolsHub360 Team · Last updated:
Add seven days of clock punches, subtract unpaid breaks, and see regular and overtime hours for the week.
Total weekly hours
37.50 hours
- Total time (hh:mm)
- 37:30
- Regular hours
- 37.50
- Overtime hours (over 40)
- 0.00
- Estimated weekly gross
- $750.00
Overtime is estimated at 1.5× after 40 weekly hours for eligible workers. Empty or incomplete day rows count as zero. Shifts crossing the workweek boundary may need splitting.
How the calculation works
Weekly paid hours = sum of each day's (clock-out − clock-in − unpaid break); regular hours = min(weekly hours, 40); overtime hours = max(weekly hours − 40, 0); estimated gross = regular hours × rate + overtime hours × rate × 1.5.
Worked example
Work 9:00 AM to 6:00 PM with a 30-minute unpaid break on Monday through Friday. Each day produces 8.5 paid hours, for 42.5 hours total. The display separates 40 regular hours from 2.5 overtime hours. At $20 an hour and an assumed 1.5× overtime rate, gross pay is $800 regular plus $75 overtime, or $875 before deductions.
Record a complete workweek
Enter clock-in, clock-out, and unpaid break minutes for every day you worked. Leave both times blank on a day off; the calculator excludes that day. If you enter only one punch, the day is incomplete and is excluded until you provide both times. This prevents a half-filled row from silently becoming a full shift. Each day's paid time appears alongside its entry.
The week runs Monday through Sunday for this worksheet. Your employer's legally defined workweek may start on another day, and its payroll period may contain more than one workweek. Overtime is usually evaluated by workweek rather than by biweekly paycheck total under federal rules. Use the same workweek boundaries as your actual payroll when comparing results.
Cross-midnight shifts are calculated by treating an earlier out time as the following day. If a shift crosses your employer's workweek boundary, payroll may need to allocate its hours between two weeks. This seven-row estimate assigns all shift hours to the day where the row starts; split a boundary-crossing shift if you need a precise workweek allocation.
Regular hours and overtime
The summary flags any weekly paid hours above 40 as overtime and estimates those hours at time and a half. For 42.5 hours at $20 per hour, the first 40 hours produce $800 and 2.5 hours at $30 produce $75. This simple U.S. federal baseline applies to many nonexempt employees, but eligibility and the regular rate of pay can differ. It is not a legal determination that a worker qualifies.
Some jurisdictions require daily overtime or double time, while certain employees may be exempt from overtime. Bonuses and shift differentials can affect the regular rate used for overtime. This tool does not model those adjustments. If your workplace uses a different multiplier or daily rule, use the hours breakdown as a starting point and verify the actual rate with payroll.
An unpaid break is deducted from its day's shift before the weekly sum. If the break lasts longer than the elapsed shift, the day's paid time is floored at zero rather than showing negative hours. Breaks you were paid for should not be entered as unpaid time. Review each row for missing punches and overly long breaks before relying on the total.
Checking a timesheet against your paycheck
Hours-and-minutes and decimal hours express the same duration in different formats. A 7:30 workday is 7.50 decimal hours; seven hours and thirty minutes is not 7.30 hours. The tool sums minutes across the full week before displaying rounded decimal hours and gross dollars. This makes the weekly total more reliable than adding already rounded day figures by hand.
Keep a copy of approved time records and compare the regular and overtime lines on your pay stub. A week with no paid hours produces zero gross pay here even if you enter a rate. Paid leave, holiday pay, tips, commissions, taxes, and deductions are not included. A paycheck covering two weeks can include two separate overtime calculations, not one 80-hour threshold.
If your hours differ from payroll, first check whether the workweek start, lunch deduction, punch rounding, or an overnight shift explains the gap. Then ask the employer to review the underlying time record. This calculator is a planning and reconciliation aid, not an official time clock or substitute for your employer's wage policies.
Related calculators and guides
Reviewed for accuracy by the ToolsHub360 Team in October 2026. Results are estimates for planning; check your workplace policy and applicable rules.
Frequently Asked Questions
How do I fill out a timesheet?
Enter the in time, out time, and unpaid break minutes for each worked day. Leave both times blank for days off, then compare the weekly sum with your recorded workweek.
Decimal hours vs hh:mm?
hh:mm shows clock hours and minutes; decimal hours divide minutes by 60. For example, 8:30 is 8.50 decimal hours.
When does weekly overtime start?
For many U.S. nonexempt employees, federal overtime begins after 40 hours in a fixed workweek. State rules and eligibility can change actual pay.
How does timesheet rounding work?
This calculator sums exact entered minutes without rounding punches. An employer's compliant rounding policy may produce a different pay-stub total.